IACP Trade Exposition Rules 1. The total booth cost must accompany this application — Applications will June 2 at 7:00 a.m. If erection of any exhibit has not started by 7:00 a.m., the not be processed nor booths assigned without the required payment. association shall order the exhibit to be erected and the exhibitor shall be responsible for payment of expenses incurred. The dismantling of displays begins on Monday, 2. Exhibit Space Cancellation Policy — All exhibit booth space cancellations must June 3 at 2:00 p.m. and move out must be completed by 6:00 p.m. Deadline for be submitted in writing and received by IACP on or before March 29, 2013 for a removal of all display materials is Monday, June 3 at 6:00 p.m. At that time, all exhibit full refund less $500 administration fee. Exhibit booth space cancellations received displays or materials left in booths without instructions will be packed and stored at after March 29, 2013 will not be refunded. Please note that exhibitor registration the discretion of IACP, and all charges will be applied to the exhibitor. * cancellations must be submitted in writing separately from the exhibit booth Exhibitors are advised to provide locked storage facilities within their own display space cancellation. area for excess merchandise. * IACP reserves the right to slightly change these times. 3. Termination of Conference and Exposition — Should the premises in which IACP’s 19th Annual Compounders on Capitol Hill is to be held become, in the sole 8. Health, Fire Regulations, and Public Safety — To ensure the safety of all judgment of the Association, unfit for occupancy, or should the convention and participants, fire regulations must be observed. Fire regulations require that all display trade exposition be materially interfered with by reason of action of the elements, materials be flameproof. Electrical signs and equipment must be wired to meet the strike picketing, boycott, embargo, injunction, war, riot, emergency declared by a specification of the local Fire Underwriters Inspection Bureau. Each exhibitor is charged governmental agency, or any other act beyond the control of IACP the contract for with knowledge of all laws, ordinances and regulations pertaining to health, fire exhibit space may be terminated. IACP will not incur liability for damages sustained prevention and public safety while participating in this exposition. Compliance with such by exhibitors as a result of such termination. In the event of such termination, the laws is mandatory for all exhibitors and the sole responsibility is that of the exhibitor. exhibitors expressly waive such liability and release the Association of and from all claims for damages and agree that the Association shall have no obligation except 9. Care of Buildings — Cost for repairing any damages to the exhibit hall will be billed to refund to exhibitors pro-rated shares of the aggregate amounts received by the to the responsible exhibitor. Nothing can be posted, tacked, nailed, screwed, or otherwise attached to the columns, walls, floors, ceiling, furniture, or other properties Association as rental for exhibit spaces for said exhibits after deducting all costs and expenses in connection with such exhibits, including reasonable reserves for of the exhibit Hall, convention center, or hotel. claims, such deduction being hereby specifically agreed to by the exhibitor. 10. Service Personnel will not be allowed on the exhibit floor without work orders and official service badges — Exhibitors using companies other than IACP’s 4. If an exhibitor does not follow the rules and regulations set by IACP, then this contract may be terminated — In the event of a default by the exhibitor, as Official Contractors must advise them to check with the Exhibitor Service Center upon set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages their arrival. Copies of all job orders must be presented at that time for management’s files to qualify their company’s participation. Upon verification, official service badges the amount paid by him for his space rental, regardless of whether or not IACP enters into a further lease of the space involved. allowing access to the exhibit area during service hours only will be issued. 5. Space Assignment — Where possible, space assignments will be made by IACP 11. Exhibitor’s displays will not be dismantled or packed in preparation of in keeping with the preferences as to location requested by the exhibitor—IACP, removal prior to the official closing time of Monday, June 3 at 2:00 p.m. — No equipment can be removed from the exhibit hall during the conference without written however, reserves the right to make the final determination of all space assignments in the best interest of the exposition. Exhibitors cannot sublet any permission from IACP. Failure to comply with these rates will result in not being invited part of their assigned exhibit space. No exhibitor shall assign, sublet or to exhibit in future years or denied selection of premium booth space. share the space allotted with another business or firm. 12. Insurance — Exhibitors are advised to carry floater insurance to cover exhibit 6. Use of Exhibit Space — The General Rule of the Exhibit Hall is: Be a Good material against damage and loss and public liability insurance against injury to Neighbor. No exhibits will be permitted to interfere with the use of other exhibits the person, personal effects, and property of others. All property of the exhibitor is understood to remain under his custody and control, in transit to and from the or impede access to them or impede the free use of the aisle. Booth personnel, including demonstrators, receptionists, and models are required to confine their confines of the exhibit hall, subject to the Rules and Regulations of the Exposition. activities within the exhibitor’s booth space. Apart from the specific display space 13. ‘Hold Harmless’ Clause — The exhibitor assumes the entire responsibility and for which an exhibiting company has under contract with IACP, no part of the liability for losses, damage and claims arising out of injury or damage to exhibitor’s Exhibit Hall and its grounds may be used by any organization other than IACP displays, equipment, and other property brought upon the premises of the hotel for display purposes of any kind or nature. Representatives should be attired to and convention center and shall indemnify and hold harmless the hotel, convention maintain the professional and businesslike climate of the convention. center, agents, and employees from any and all such losses, damages and claims. 7. Installation and Dismantle — In fairness to all exhibitors, IACP exhibit 14. Royalties, license fees and other changes — Exhibitor agrees to pay all royalties, construction guidelines must be observed. Booth backgrounds are eight feet high; license fees or other charges accruing or becoming due to any firm, person or side rails are approximately 33” high. The back half of the sidewalls of the booth corporation by reason of any music—either live or recorded or other entertainment of may extend to the height of the back wall. The front half of the sidewall must any kind or nature, played, staged, or produced by the Exhibitor, his agents, employees contain at least 50% open area to permit side viewing through the booth. If motion or subtenants within the premises covered by this License Agreement including but pictures, other than A/V or loud speakers are used, the exhibitor agrees to comply not limited to, royalties or licensing fees due to BMI,ASCAP or SESAC. Exhibitor with union requirements for the operation of the equipment. Sound presentation, agrees to hold harmless IACP, its agents and employees against any and all such slides or movies will be permitted if tuned to conversational level and if not claims and charges, and to defend, at its own expense any and all such claims and objectionable to neighboring exhibitors. IACP reserves the right to restrict the use charges. Exhibitors shall have the right, however, to protest and if desired, to litigate of glaring lights or objectionable light effects. The exterior of any display cabinet or and adjudicate any and all such claims. structure visible from an adjacent exhibitor’s booth must be finished or suitably decorated at the expense of the exhibitor erecting or installing such a display and 15. Any videography/photography is strictly prohibited in the exhibit hall unless must not include corporate or product identity that would detract from the adjacent IACP grants written permission in advance. display. If the Exhibit Hall is not carpeted, then IACP exhibitors are required to 16. IACP reserves the right to make changes to these rules — Any matters not carpet each booth space contracted for. All exhibits need to comply with IAEE specifically covered herein are subject to decision by IACP. IACP reserves the right Guidelines for Display Rules and Regulations. The Exhibit Hall has been reserved to make such changes, amendments and additions to these rules as considered for exhibit Installation during the following hours: Move in: Saturday, June 1, 2013 advisable for the proper conduct of the exhibit with the provision that all exhibitors from 9:00 a.m. to 3:00 p.m. All exhibits must be fully operational by Sunday, will be advised of any such changes. 8
IACP 2013 Exhibitor Prospectus
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